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Election at ITU

The ITU election 2020 has been called. Make sure you are on the correct electoral roll. Find it in the accordion below.

Make your influence count at your university!

Every year representatives among students and staff are elected for the collegiate bodies at the IT University such as the Board of Directors, the Board of Studies ITU and the Subject Area Teams. Bodies, which make sure that everyone at the university is heard – both students and staff.

This year, election is called for the following collegiate bodies:

  • Board of Directors (1 student)
  • Academic Board (1 VIP, 2 students)
  • PhD Board (4 VIP, 4 students)
  • Board of Studies ITU (1 VIP, 1 student)
  • Subject Area Team for Games (2 VIP, 2 students)
  • Subject Area Team for Digital Design (3 VIP, 3 students)
  • Subject Area Team for Computer Science (4 VIP, 4 students)
  • Subject Area Team for Business (3 VIP, 3 students)

For VIP members, the term of office is four years starting from January 1, 2021. For students, the term of office is one year starting from January 1, 2021. For students elected to the Board of Directors, however, the term of office is two years.

Contact
In case you have any questions regarding the election, please e-mail the Election Committee on electioncommittee@itu.dk.

The Election Committee 2020

  • Christina Durup, Department of Finance and Personnel, Chair of the Election Committee.
  • Rasmus Glistrup, Communication Department
  • Julie Lyngsø Berg Jacobsen, Student Affairs and Programmes

COVID-19
The election will be held in accordance with the health and safety guidelines at ITU in relation to COVID-19.

During the election days on November 23-26, please remember to keep distance and disinfect your hands when you arrive at the polling tables or stand in line for them.

Election 2020

October 26
The elections are called. Preliminary electoral rolls are printed out. The electoral rolls for the ordinary and by-election are displayed for perusal.

November 3, 13:00
Deadline for objection to the electoral rolls. 
Deadline for submission of notice of the election group in which the person in question wishes to exercise his or her right to vote.

November 9
The Election Committee publishes the final electoral rolls on the Intranet.

November 13 at noon 
Deadline for submission of lists of candidates. 

November 16
The Election Committee publishes the candidate nominations received, including nominators.

November 20 at noon 
Deadline for submission of coalition lists/electoral pacts. 
Deadline for request for allotment of list designation. 
Deadline for objection to candidates.
Deadline for withdrawal of candidate nominations.

November 23
The Election Committee publishes coalition lists/electoral pacts received.

November 23, 24, 25, and 26
The election is held as a polling place ballot with polling tables, which will be set up in Atrium at the IT University of Copenhagen, Rued Langgaards Vej 7.

November 30
The election results are published.

December 7
Deadline for complaints about the election. Complaints must be in writing to the Election Committee: electioncommittee@itu.dk

January 1, 2021
The newly elected members take up their seat.

You can only vote and run for the ITU election if your name is listed in an electoral roll. As a supporter for a candidate, you must also make sure that your name is listed in the electoral roll for the collegiate body the candidate is running for. Please contact the Election Committee if you have any questions.

Electoral rolls for ITU Election 2020:

Academic Board - students

Board of Directors - students

Board of Studies - students

SAT Business - students

SAT Digital Design - students

SAT Games - students

SAT Computer Science - students

PhD Board - PhD Students

Run for ordinary or by-election?
If you want to run for ordinary or by-election you should fill out and register a candidate list. The Election Committee recommends the following procedure when filling in the form for registration of candidates:

1. Print out a candidate list

2. Fill out the general spaces
Fill in the name of the collegiate body, you wish to be elected for.
If your list is a VIP-list (member of the scientific staff): Write “Election group I”
If your list is a TAP-list: Write "Election group II"
If your list is a student-list: Write “Election group III”

Choose a unique name for the list (“The Humanists”, “SITU-List” or the likes). If you do not choose a name for the list, the Election Committee will choose for you e.g. “List 1”.

Cross off “Prioritised” or “Without priority”: 

• Prioritised: 
If you wish to run prioritised, you will be elected in the order you are listed on the candidate list. 

• Without priority 
If you wish to run without priority, it is the candidate(s) on the list with the most votes who is/are elected. The nominators are elected in correlation to how many personal votes each candidate receives. Votes for the list are not distributed between the nominated candidates. 
Please note that candidates to Subject Area Teams for Business, Digital Communication and Computer Science shall be nominated without priority, so the calculation of elected candidates can be carried out based on the number of personal votes obtained. 

3. Sign up candidates and nominators
If you have chosen to run prioritised, you should sign up in the order you wish to be elected. Make sure that you have as many candidates on your list as there are seats in the collegiate body you run for, and a corresponding number of alternate candidates. 
There must be at least five names on the list – the sum of “candidates” and “nominator” has to be at least 5 (each candidate is also a nominator for the list). Make sure that everyone on your candidate list is listed in the electoral roll for the collegiate body you’re running for. 
Everyone on your candidate list (candidates and nominators) must add their full name and birth of date and sign the form. 

4. Submit 
Submit the form for registration of candidates to electioncommittee@itu.dk as soon as possible and no later than November 13, 2020. at noon.

Here you can learn more about the collegiate bodies at the IT University.

  • The Board of Directors
  • The Academic Board
  • The PhD Board
  • The Board of Studies
  • Subject Area Teams

The Board of Directors
The Board of Directors is the highest authority of the IT University. The Board of Directors is composed of 1 chairman and 8 members. The Board of Directors represents the interests of the university as an educational and scientific institution and establishes the guidelines for the organization, the long-range-activities and the development of the university.

  • As a member of the Board you will participate in making decisions concerning:
  • Finances and budgets for the ITU
  • The strategy for the long-range-activities at ITU

As a member of the Board of Directors you will be participating at around 3 yearly meetings and at an annual seminar.
To be able to run for membership of the Board of Directors you must be enrolled in a bachelor of science, master of science, master or a diploma programme at the university the first day in the month where the election has been called and at the time of the election.

The Academic Board
The Academic Board is set up by The Vice Chancellor and is composed of 1 chairman and 4 members.
The Board makes statements to the vice chancellor concerning the internal allocation of funds and strategic science- and educational areas and plans for the knowledge sharing. It is also the Academic Board who gives out PhD- and doctor´s degrees. The Board can make statements on all academic issues of great concern for the activities at ITU and must discuss all issues presented by the vice chancellor.

To be able to run for membership of the Academic Board you must be enrolled in a bachelor of science, master of science, master or a diploma programme at the university the first day in the month where the election has been called and at the time of the election.

The PhD Board
The PhD Board is set up to ensure influence on the PhD-studies for the students. The PhD Board is composed of 8 members. Half of the members are elected among the scientific staff and half of the members are elected among PhD-students.
In the PHD Board you will be participating in:

  • Approving PhD-courses
  • Drawing up suggestions for internal guidelines for the PhD-School
  • Approving applications on credit transfers and dispensations within the PhD-area

To run for membership of the PhD Board you must be enrolled in the PhD-studies at the university the first day in the month where the election has been called and at the time of the election.

The Board of Studies 
The Board of Studies is set up to ensure the students´ influence on education and teaching. The Board of Studies must ensure planning, completion and development of education and teaching at ITU.
The Board of Studies is composed of 8 members appointed by the subject area teams and 2 members elected directly for the Board of Studies ITU.

  • As a member of the Board of Studies you will be participating in
  • Working out suggestions for new curricula
  • Approving plans for organization of teaching and tests

Making statements and discuss issues on education and teaching, which the Vice Chancellor, or a person authorized by the Vice Chancellor, presents.

To be able to run for membership of the Board of Studies you must be enrolled in a bachelor of science, master of science, master or a diploma programme, within the area of the Board of Studies, the first day in the month where the election has been called and at the time of the election.

Subject Area Teams
In the Subject Area Teams you will participate in developing your own education. You will be participating in developing courses, specializations and on the whole participate in ensuring coherence in the education. You might also get the possibility to be part of a appeals board, who handles complaints about examinations.

The Subject Area Team for Games consist of 2 VIP members and 2 students.

The Subject Area Team for Digital Design consist of 3 VIP members and 3 students.

The Subject Area Team for Computer Science (before Software) consist of 4 VIP members and 4 students.

The Subject Area Team for Business consist of 3 VIP members and 3 students.

2 members of each Subject Area Team, 1 VIP member and 1 student, represent the team in the Study Board ITU.

To be able to run for membership of a subject area team you must be enrolled in a bachelor of science, master of science, master or a diploma programme, within the area of the subject area team, the first day in the month where the election has been called and at the time of the election.

When seats are allocated in the Subject Area Teams for Business and Digital Communication – please see the rules on calculation of votes in the Election regulations – one seat is reserved for each level of programme. In the Subject Area for Computer Science one seat is reserved for the Master of Science programme, one for each of Bachelor programmes and one for the part time programmes.  In case these seat are not taken, those with most votes in other categories, will take the seat.