You must register for all projects in My Study Activities, which includes registration for the bachelor project and thesis.
You register for projects along with courses in the course registration periods December 1 - December 10 (spring semester projects) or June 1 - June 10 (autumn semester projects).
For more information about how to register, please look under Registration.
The Project Page
Your registration in My Study Activities generates a project page for your project in LearnIT.
The project page integrates the information listed when registering, with the final problem statement and in the end the submission of the project.
Your project page will appear in LearnIT around week 7 / 37.
The project page is also where you submit the final project and it is the place where you evaluate on the project.
The problem statement
On the project page you will be able to submit your problem statement.
The problem statement is where you narrow down on your project description, giving a more precise indication of your subject area and what you want to do.
Here you can add your thoughts on methods and literature also.
Elective projects, Bachelor projects and Thesis:
Friday in week 8 / 38
Research project (CS, DS & SD):
Friday in week 8 / 38
Summer project: Project agreements have a deadline running until 23:59 on the date given above.
The information that has travelled from when you registered is not editable on the project page in LearnIT.
If you need your title for the project changed you need to write to email@example.com. The title in STADS is the title that will go on your diploma. It goes for the supervisor as well, that if you need your supervisor changed you have to write firstname.lastname@example.org.
If you registered with a project description and your project has changed, you are not able to update it on the project page. The problem statement though can be added and edited until the formal deadline. Afterwards you cannot edit it.
If you and your supervisor agree, you can implement any change you want in the actual project. Your project description or problem statement will not be part of the assessment.
If you have substantial changes to the problem statement, method or the like, you may want to describe them in an appendix or a summary about the project process in the finished project.
The title you state when you register is the one that will appear on your diploma.
You cannot yourself change the title after you have registered. If you need it changed you need to write email@example.com and we will be happy to help you.
It cannot be changed once you have submitted your project/thesis.
If you are writing a group project, you must choose between five ways of conducting the oral exam. You must write in the project agreement which one you have chosen. See here for the 5 different oral exam forms
The supervision agreement is optional. We strongly recommend you to fill in this agreement, if you are unsure on how the collaboration with the supervisor will be.
An important part of the supervision agreement is the alignment of expectations between you and your supervisor: how you want to frame your cooperation. The alignment is key to making your project and supervision process successful. This is what the supervision agreement is for.
Find more details about the supervision agreement in the actual document below.
Template supervision agreement
Find the template here: Supervision Agreement (Word) Supervision Agreement (pdf)
There is no deadline for the supervision agreement, but we recommend you and your supervisor write it at your first or second meeting.
To be able to write in the Word document all you need to do is to click on 'Enable editing' once you have opened it.
What should I do?
- Download the supervision agreement and meet with your supervisor to talk about the practicalities of supervision (for example communication method, meeting frequency, other obligations, deadlines etc.) and topics closer to your project (for example types of supervisor input, reading and feedback).
- Fill in the supervision agreement together with your supervisor in the very beginning of the project.
- Make sure that you have submitted the project agreement in the project base.
- 24 hours after the project agreement in the project base has been approved, a folder with the name of your project opens in LearnIT.
- Post the supervision agreement in LearnIT:
- Go to your project folder in LearnIT (the folder has the same name as your project)
- Open Discussion Forum
- Click "Add a new discussion topic"
- Write supervision agreement in the "Subject" field
- Attach the completed supervision agreement
- Click "Post to forum"
- If changes are required at some point during the project, you can add a new discussion topic with an updated file.
If you are writing a group project, you fill in one supervision agreement for the entire group.
Topics to discuss
You are free to discuss any topics that are important for you. Remember that the agreement is a tool (not a contract), to make sure that your expectations are aligned with your supervisor’s expectations. See below for inspiration and remember the list is not exhaustive at all.
- Who is responsible for time management?
- Which methods will you learn to use?
- What is the level of expertise of the supervisor within the area of the project?
- Will you need access to data, equipment, technical assistance etc.?
- Will other researchers at ITU than your supervisor or external collaborators be involved in the project?
- If yes, is there a need for a collaboration agreement?
- Who will initiate the meetings?
- Will all the meetings be face-to-face?
- Where will the meetings take place?
- Will the meetings be informal meetings or formal meetings with minutes on decisions?
- What are the mutual expectations regarding preparation, input, outcome and follow up?
- Are there any dates not suitable for supervision?
- Are there any periods where you or your supervisor are unavailable due to conferences, holiday or other?
- How will your supervisor give feedback (face-to-face or email)?
- To which extent do you need feedback on the progress and quality of the work?
- What will the level of criticism be?
- What will the type and level of supervisor involvement in writing be?
- Is there a need for deadlines?
- Will the primary contact be by email, sms or other?
- What will the response time be on e-mails, documents etc.?
- What is your ambition?
- What kind of input will the supervisor provide (literature, design, contacts etc.)?
- Are there any circumstances in your life that can influence the project (care-giving responsibility, part-time job, health issues, disabilities or other)?
- Is there a need to take measures to balance project and private life?
- What is the plan for ongoing evaluation of the collaboration and agreement?
- What to do in case of conflict or misunderstanding between you and your supervisor?
Submitting the project
See submission deadlines and how to submit written work.
Access to the supervision agreement
You, fellow students in your project group and your supervisor have access to the agreement and can agree to modify it anytime.
If the results of the survey at the end of the project show that there is a need to adjust the supervision process, access to the supervision agreement will be given to employees working with quality assurance.
This page was last updated June 2021