The written exam on premises can take different forms. It may be FLOWmulti (multiple choice or quiz) or FLOWhandin, where students submit an assignment either digitally in WISEflow or on paper.
In both cases, the exam can be proctored using a Device Monitor.
About the Device Monitor We have compiled a selection of frequently asked questions that arise when students are faced with the device monitor. See the FAQ below.
How do I download Device Monitor?
To download the Device Monitor you need to access WISEflow. You will not have access until we reach mid March.
In the upper right corner, click on the arrow next to your name and choose “Edit profile”
Under “User Profile” go to WISEflow Device Monitor and press download.
Please note You need to scroll down in the window to actually reach the Download option for Device Monitor It is placed below the Download option for the Lockdown Browser
User guide is underway.
Remember to test the Device monitor to see if it works on your computer. You can check the minimum requirements for running the Device Monitor here.
What is the Device Monitor?
The Device Monitor is a proctoring software within WISEflow that automatically logs the programs you have running on your computer and takes screenshots throughout your exam. This will ensure that the requirements established for the specific exam form is meet while also ensuring academic integrity.
The data collected is this:
Why do some exams require the Device Monitor
Written exams where the use of aids and helpful tools or services are prohibited, needs to be proctored. A proctored exam basically means that your exam is supervised by someone/something that can verify your identity and maintain academic integrity.
The Device Monitor module is one way of proctoring your exam in WISEflow.
If your exam is proctored with the Device Monitor, you need to access the flow and download the newest version of the Device Monitor before the exam, so it will be all set for the exam.
The Device Monitor must be running during the entire exam period in order for you to be able to hand in your paper.
Why can't I see the assignment?
If Device Monitor has been selected for your exam, you cannot see the assignment until Device Monitor has been started.
The option to open and start the Device Monitor will become active one hour before your exam starts. Select Open Device Monitor.
How long does the Device Monitor collect data
The Device Monitor collects data from the moment you start the application until you submit your exam assignment.
Remember that you need to activate Device Monitor yourself right before the exam starts. You won’t be able to access your on-site exam until you do so. As soon as you click ‘submit’, Device Monitor will stop collecting data – even if the application is still running.
Can I see what has been recorded?
When you have handed in your paper, the Device Monitor stops running and you may see what has been recorded from your screen during your exam.
Select View Screenshots.
What if WISEflow shuts down and I need to re-open the flow?
If for some reason WISEflow crashes or is closed during your written exam on premises and you need to re-open the flow, then you are not allowed to access Outlook.
The Device Monitor will still take screen shots, so be aware not to access prohibited webpages or applications.
Instead we advice you beforehand to make a bookmark of WISEflow or find the link to WISEflow via learnIT on the course page.
Please note time of the break down and contact the invigilator. They can also note the time and what happened.
What if I have apps running in the background I am not aware of?
The Device Monitor distinguishes between applications running in the foreground, i.e. actively running on your unit, and background, i.e. running as a background process.
None the less, we encourage you to check your task manager before the exam to make sure that no prohibited applications are running during the exam. Running a prohibited application on your device during an exam may result in a case of suspected academic misconduct.
What browser should I use?
Can I use Linux when running the Device monitor?
If you are required to use the Device Monitor for a written exam on premises, and you are using Linux, then you need to use specific versions of Ubuntu. Read here for the details
While we do not recommend using other versions of Ubuntu than described via the link above, it is still allowed. If your system passes the compatibility check at startup, the monitor should function as expected, however it is at your own risk as it might not run as expected during your exam.
Can a virtual machine be used in an exam situation
The purpose of WiseFlows Device Monitor is to monitor the exam, in order to make sure that no foul play is at hand during the exam, where students could be accessing information or tools that are not allowed during the exam.
As such VM's are not just "not recommended" but also very much disallowed and blocked as much as possible, as it goes against the whole purpose of the Device Monitors function.
Will my examiners be able to view my screenshots?
No, examiners do not have access to the data collected.
Only SAP will be able to access it for random fraud control or if a suspicion of academic misconduct is raised.
Why does my computer blink, when using the Device Monitor?
The Device Monitor uses a program called Wayland to capture screenshots. However, Wayland’s built-in privacy features can cause blinking and occasional sounds during the exam, which cannot be disabled.
If this becomes disruptive for students, these effects can be avoided by using the older X11 system instead, as it does not enforce the same privacy restrictions.
Is the Device Monitor used instead of invigilators for on-site exams
The Device Monitor is used in combination with the invigilators who are also present. No examiners have access to the data collected.
About GDPR WISEflow handles student data in compliance with the EU's General Data Protection regulation.
If you have any GDPR concerns please see the FAQ below.
Where is WISEflow located?
Where is the data stored?
The data is stored securely and confidentially at UNIwise, the Danish company behind WISEflow.
UNIwise is the data processor for both WISEflow and the Device Monitor.
How is the data secured against data breaches or loss of data?
What kind of data is stored?
When the Device Monitor is running, it will detect different things:
Likewise, throughout your exam screenshots will be taken continuously and randomly, keeping track of your actions while you work on your exam.
What about personal data stored on my computer?
Any personal data collected in relation to a check on your computer will be deleted.
To limit personal data collected only active processes and screenshots are monitored and captured. No inactive data like files or pictures on the computer will be processed, nor applications not active while conducting the exam – such as social media.
For your own comfort please avoid having documents open that are personal and have sensitive information, and only run the applications that are necessary for your exam.
Can the program access other parts of my computer?
No. Nothing is accessed - only screen shots and the use of apps and sites is logged. Logs are only done, when The Device Monitor is activated during an exam.
Can I see for myself what has been logged?
What data can students´ access?
Students can access the data that have been collected about you and your exam by signing in to WISEflow.
You’ll see a button labelled ‘View screenshots’ on your exam.
Who is checking the log in WISEflow?
The invigilators will never go through the log in WISEflow.
Only SAP will be able to access the collected data.
Is your data shared with UNIwise, the data processor?
No, the data will not be shared with UNIwise.
Only a few employees in SAP have access to the collected data.
However, they can forward any data to others in the study administration, if it is necessary for the processing of the case.